1. Collection and Processing of Personal Data
Personal data is information that identifies you, e.g. your name, your address, e-mail or postal address. Van der Brit only collects information when you volunteer it when registering your details for online payment.
2. Use and Divulgence of Personal Data
Van der Brit will use your personal data if you have agreed to receive emails when registering exclusively for purposes of individual Van der Brit will neither sell your personal data to third parties nor market it elsewhere unless you give us permission to do so. The employees of Van der Brit are duty-bound to respect the confidentiality of your data
3. Freedom of Choice
You control the information you provide Van der Brit about yourself. However, if you choose not to share your information with Van der Brit, please be aware that you may be unable to access some of the areas of the web site such as online payment and will be impacting on the level of service we can provide you.
4. Automatically recorded information (non-personal data)
When you access the Van der Brit website, general non-personal information (Internet browser used, number of visits, average time spent on site, pages viewed) is recorded automatically (not as part of website maintenance). This information is used to gauge our websites appeal and to improve its content and functionality. Your data is not processed any further nor is it transmitted to third parties.
Cookies are tiny files that are temporarily stored on your hard disk, enabling our site to recognise your computer the next time you visit the Van der Brit website. Cookies are used on the Van der Brit website solely for “session” management, which enables us to preserve the contents of a user’s shopping bag whilst navigating through the site and to recognise if a registered user is logged in. Cookies contain no personally identifiable data, so the protection of your privacy is ensured. Depending on your settings, your Internet browser will automatically accept Cookies. However, you may change your browser settings at any time and choose to access the Van der Brit website without accepting Cookies. Please be aware that doing this will prevent you from accessing certain areas of the website, such as online payment.
Van der Brit employs trusted and reputable third party hosting agents and payment providers to ensure the security of personal data. Your data is conscientiously protected from loss, destruction, distortion/falsification, manipulation and unauthorized access or unauthorized disclosure.
Van der Brit strongly advises all parents and guardians to teach their children safe and responsible handling of personal data on the Internet. Minors should not transmit any personal data to the Van der Brit website without the permission of their parents or guardians. Van der Brit will never knowingly collect personal data from minors, or use it in any way, or disclose it to third parties without permission.
8. Links to other Websites
This statement on privacy protection applies for the www.vanderbrit .co.uk homepage hosted by Purple Matrix Ltd. The web pages in this homepage may contain links to other providers within and outside the Van der Brit website, to which this privacy protection statement does not extend. When you leave the Van der Brit website, please be aware of and read the privacy statements of each and every website that collects personally identifiable information.
9. Right to information
If you have questions concerning our privacy protection policy or how your personal data is processed, please feel free to contact our Privacy Protection representative. Upon request, you will promptly be informed – in writing and pursuant to applicable legislation – which of your personal data, if any, was collected during your visits to the Van der Brit Web site.
10. Notification of Changes
Van der Brit is committed to a policy of protecting the rights and freedoms of individuals with respect to the processing of all data held by it which affects their privacy, whether in their personal or family life, business or professional capacity. This has been in compliance with Data Protection Act 1998 (DPA) and now encompasses the General Data Protection Regulation (GDPR)
Van der Brit holds a limited range of personal data about individuals and clients, defined as data subjects in the GDPR. Such data may only be processed in accordance with this policy.
All data users must comply with Data Protection Principles. The Principles define how data can be legally processed. ‘Processing’ includes obtaining, recording, holding or storing information and carrying out any operations on the data, including adaptation, alteration, use, disclosure, transfer, erasure and destruction.
- Personal data shall be processed fairly and lawfully.
- Personal data shall be held only for one or more specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose or purposes.
- Personal data shall be adequate, relevant and not excessive in relation to the purpose for which it is processed.
- Personal data shall be accurate and where necessary kept up to date.
- Personal data processed for any purpose shall not be kept for longer than is necessary for that purpose.
- Personal data shall be processed in accordance with the rights of the data subject under the GDPR.
- Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of the data.
- Personal data shall not be transferred to a country or a territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
The GDPR defines both personal data and sensitive personal data. Data users must ensure that the necessary conditions are satisfied for the processing of personal data and in addition that the extra, more stringent, conditions are satisfied for the processing of sensitive personal data. “Personal data” has a broad ranging definition and can include not only items such as home and work address, age, telephone number and schools attended but also photographs and other images, if focussed on an individual and disclosing information which is biographical in a significant sense. “Sensitive personal data” consists of racial/ethnic origin, political opinion, religious or similar beliefs, trade union membership, physical or mental health or condition, sexual life and criminal record.
The policy has been approved by Van der Brit Owner. Any breach will be taken seriously and may result in action being taken under the appropriate disciplinary code.
Van der Brit staff have a responsibility to ensure compliance with the GDPR and this Code, and to develop and encourage good information handling practices, within their areas of responsibility.
All users of personal data within the business have a responsibility to ensure that they process the data in accordance with the six Principles and other conditions set down in the GDPR.
Van der Brit will perform periodic audits to ensure compliance with this Regulation and to ensure that the notification is kept up-to-date.
Handling of Personal Data
All staff are responsible for complying with the eight data protection principles: The use of personal data by staff is governed by the following:
- Van der Brit staff should only use personal data for Van der Brit work related duties.
- The use of personal data should be limited to the minimum consistent with the achievement of Van der Brit objectives.
- If possible data should be de-personalised to reduce identification of the subject.
Van der Brit data
The GDPR gives data subjects the right to access personal data held about them. Van der Brit recognises that all formal subject access requests must be responded to within the 30-day period prescribed by the GDPR and must be notified to the Data Protection Officer as soon as they are received. Any cases of doubt as to whether a request for access to personal data is a subject access request under the GDPR must be referred to the Data Protection Officer without delay.
Van der Brit holds and processes client data under specific contracts and is not directly responsible for dealing with requests for access to this information. Any such requests received by Van der Brit will be re-directed to the client for authorised release of the requested information.
Personal data must only be kept for the length of time necessary to perform the processing for which it was collected. This applies to both electronic and non-electronic personal data.
Van der Brit clients are responsible for defining the retention periods for their data held at Van der Brit and should advise Van der Brit when historical data should be removed from Van der Brit records management system.
5.0 – DATA TRANSFER
Van der Brit understands that when personal data is transferred between parties the data must only be processed in a manner consistent with the original purpose for which the data was collected. Personal data can only be transferred out of the European Economic Area under certain circumstances. The GDPR lists the factors to be considered to ensure an adequate level of protection for the data and some exemptions under which the data can be exported.
6.0 – DATA SECURITY
All Van der Brit users of personal data must ensure that all personal data they hold is kept securely. They must ensure that it is not disclosed to any unauthorised third party in any form either accidentally or otherwise.